The Walter H. McClenon Fund
Annual Meeting of Members and
Annual Meeting of Trustees
Wednesday 2 March 2011
Minutes of Meetings
Annual Meeting of Members
The annual meeting of the Members of the Walter H. McClenon Fund, Inc. was held at 7:30 p.m. on Wednesday 2 March 2011 at the apartment of Paul R. McClenon. The President called the meeting to order at 7:35 p.m. The following Members were present in person or on the phone:
The minutes of the previous
Annual Meeting of the Members were accepted
unanimously.
The Treasurer presented the Annual Report of the Treasurer, consisting of three reports (for the General Endowment, for the Special Endowment, and the Summary of Contributions).
The Secretary presented the Report on the Election of the Trustees and noted that the following Trustees were elected or re-elected:
Tom Baisden
Katherine Clark
Jean-Michel Giraud
Carol Livaditis
Carol McClenon
Charles McClenon
Clara McClenon
David McClenon
Paul McClenon
Robert McClenon
Patience Musingarimi
The meeting of the Members was adjourned at 7:44 p.m.
Annual Meeting of Trustees
The annual meeting of the Trustees
of the Walter H. McClenon Fund, Inc., was held at 7:44 p.m. on Wednesday 2
March 2011 at the apartment of Paul R. McClenon (
The President called the meeting to order at 7:44 p.m. The following trustees were present in person and on the phone:
The minutes were unanimously approved.
The Trustees voted unanimously to
accept the report of the Auditing Committee, subject to the understanding that
there will not be a second audit. This has the effect of accepting the
Treasurer’s Report on the Special Endowment (dated 31 December 2010), the
Summary of Contributions in the past five years by the combination of the two
Endowments (dated 31 December 2010), and the Treasurer’s Report on the
General Endowment along with the Treasurer’s notes about “recorded costs” and
answers to questions posed by the auditors.
The President summarized the 39-page report (which includes one blank page).
Bob McClenon agreed to accept re-election to the Office of President. He was elected by acclamation.
Paul McClenon was re-elected Treasurer by acclamation.
Carol McClenon was re-elected Secretary by acclamation.
Carol McClenon was re-elected Assistant Treasurer by acclamation.
Tom Baisden was re-elected by Assistant Secretary by acclamation.
Tom Baisden was elected Vice President by acclamation.
There was brief discussion on the role of the Vice President, which has been vacant in recent years, and on whether there is a need to propose changes to the by-laws inasmuch as the by-laws state that the Vice President presides over the meetings. In recent years, the President has been presiding and all the Trustees present, including the new Vice President, are satisfied with this practice. It was agreed that there is no need to change the by-laws because the Vice President can waive his right to preside.
The Trustees voted unanimously to accept the following recommendations presented by the President:
Community Center for the Homeless at
Friendship Place Set to Currently Nominated (General)
Residential Youth Services Set to Currently Nominated (General)
Boaz and Ruth Set to Currently Nominated (Special)
Habitat for
Humanity of
Residential Youth Services Set to Currently Nominated (Special)
The
(These actions restored the nominated status of organizations that had lost that status when contributions were approved.) It was then noted that these actions were already taken at the last meeting (12-15-10).
· General Endowment (501-c-4):
The trustees voted agreed to make one contribution from the General Endowment, as follows:
$200 Governmental Accountability Project
· Special Endowment (501-c-3):
The trustees voted to make one new contributions from the Special Endowment. The following contributions were unanimously authorized:
$500 Institute for Transportation and Development Policy
The President will compare the President’s data base against the minutes of all the 2010 meetings, and will ensure that all actions recorded in the minutes are reflected in the data base.
The President will advise Carol Livaditis of her election as a Trustee.
The Secretary will compile and distribute a list of addresses, e-mail addresses and phone numbers of all the Trustees.
The meeting was adjourned at 8:25 p.m.
Respectfully Submitted,
Carol A. McClenon
Secretary