The Walter H. McClenon Fund
Wednesday 21 September 2011
Minutes of Meeting
Quarterly Meeting of Trustees
The quarterly meeting of the
Trustees of the Walter H. McClenon Fund, Inc., was held at 7:30 p.m. on
Wednesday 21 September 2011 at the apartment of Paul R. McClenon (
The President called the meeting to order at 7:40 p.m. The following trustees were present in person and on the phone:
- Bob McClenon – President
- Carol McClenon – Secretary
- Paul McClenon – Treasurer
- Tom Baisden (phone)
- Chuck McClenon (phone)
- Carol Livaditis (phone)
- Kathy Clark (phone)
- Dave McClenon (phone)
- Jean-Michel (phone at 7:55 p.m.)
There were technical problems with the speaker-phone at Paul’s apartment. Participants at Paul’s could hear everyone else clearly, and other call-ins could hear each other clearly, but others on the call could barely hear the participants at Paul’s. This matter was partially solved by having Bob, Carol McC and Paul call in on separate cell phones.
- Approval of minutes of previous quarterly meeting of 18 June 2011:
The minutes were unanimously approved.
- Quarterly Report of Treasurer
The Treasurer presented a report of 31 August 2011. The report was unanimously received.
- Quarterly Report of President
The President presented the 40-page report (which includes the meeting agenda and one blank page) (previously distributed electronically).
- General [Endowment] Summary (2 pages)
- Special [Endowment] Summary (2 pages)
- Unevaluated Summary (3 pages)
- Long List [of Organizations] (31 pages)
It was discovered that the Special Endowment Summary was missing and that the General Endowment Summary was included twice. This clerical error will be corrected by the President before the next meeting.
3a. Any other comments by the President – none
- Reports of Ad Hoc Committees on Organizations
There were no reports. We noted that more are needed.
- Any Other Reports – none
- Amendments to Bylaws - none. The President noted that prior to the Annual Meeting in the Spring of 2012, he will prepare a ballot for the Members proposing that section d-3 of Article 7 be deleted. This matter was already voted on by the Trustees at the previous meeting (June 18, 2011)
- Action on File of Grant Requests:
The Trustees voted unanimously to accept the following recommendations:
Technoserve Set to Currently Nominated (Special)
Boaz & Ruth Set to Currently Nominated (Special)
Institute for Development of Transportation Policy Currently Nominated (Special)
The Sentencing Project Set to Currently Nominated (General)
(These actions restored the nominated status of organizations that had lost that status when contributions were approved.)
· General Endowment (501-c-4):
The trustees voted agreed to make three contributions
from the General Endowment, as follows:
$150 Bread for the World
$150 International Campaign for
$150 MedShare International (in honor of JP Livaditis and Eleanor Baisden)
· Special Endowment (501-c-3):
The trustees agreed to defer contributions from the Special Endowment until the next quarterly meeting.
- Other New Business – The President stated that he will replace the speaker phone before the next meeting.
- Ad-hoc Committees
Bob McClenon offered to research
American Indian College Fund. Carol
McClenon offered to research
- Next Meeting: The Quarterly Meeting will be held on Wednesday, December 14, 2011 at 7:30 p.m. Eastern Standard Time at Paul McClenon’s apartment.
[Note: the motion which passed unanimously was to hold the meeting on Wednesday, December 12, 2011; however, no such date exists. Probably we were looking at a 2012 calendar. The date of December 14th was established by the Secretary after consultation with the President following adjournment.]
The meeting was adjourned at 8:15 p.m.
Respectfully Submitted,
Carol A. McClenon
Secretary