The Walter H. McClenon Fund

Wednesday 14 December 2011

Minutes of Meeting

 

 

Quarterly Meeting of Trustees

 

The quarterly meeting of the Trustees of the Walter H. McClenon Fund, Inc., was held at 7:30 p.m. on Wednesday 14 December 2011 at the apartment of Paul R. McClenon (5420 Connecticut Ave., NW, Apt. 322, Washington, DC 20015).

 

The President called the meeting to order at 7:31 p.m.  The following trustees were present in person and on the phone:

    • Bob McClenon – President
    • Carol McClenon – Secretary
    • Paul McClenon – Treasurer
    • Tom Baisden (phone)
    • Kathy Clark (phone)
    • Jean-Michel Giraud (phone)

 

  1. Approval of minutes of previous quarterly meeting of  21 September 2011:

The minutes of the Wild and Wooly meeting were unanimously approved.

 

  1. Quarterly Report of Treasurer

The Treasurer presented the General Endowment and Special Endowment reports dated 30 November 2011. The reports were unanimously received.  It was noted that we should probably contribute about $400 or $500 from the General Endowment and about $2500 or $3000 from the Special Endowment at this December meeting.  The Treasurer suggested that from the General Endowment we should invest approximately $1500 - $2000 from the Fidelity cash account.  The President appointed an “Investment Committee” consisting of Tom Baisden, Paul McClenon, and Bob McClenon. 

 

  1. Quarterly Report of President

The President presented the 38-page report (previously distributed electronically).

    • General [Endowment] Summary (2 pages)
    • Special [Endowment] Summary (2 pages) (2 copies of it)
    • Long List [of Organizations] (32 pages)

 

The “Unevaluated Summary” is not included this time as a result of a clerical error.

Action Item for the President:  send out the Unevaluated Summary to the Trustees.

 

3a. Any other comments by the President – none

 

  1. Reports of Ad Hoc Committees on Organizations

Five Ad Hoc Committee reports were received:

 

 

a) Institute for Justice, 901 N. Glebe Road #900, Arlington, VA  22203

b) Americans for Prosperity, 2111 Wilson Blvd, Ste. 350, Arlington, VA  22201

            c) Good Shepherd Center of Baltimore, 4100 Maple Ave., Baltimore, MD  21227

            d) Equal Footing Foundation

            e) DeNeuville Learning Center, 901 S. Cooper St, Memphis, TN 

 

  1. Any Other Reports – The President noted that he distributed a report about Web hosting.

 

  1. Amendments to Bylaws  - no proposals received. 

The President noted he has mailed a ballot for the Members proposing that section d-3 of Article 7 be deleted.  These ballots are due back to the Secretary on December 28th.

 

Action Item for the President:  Follow up on trying to get a ballot to Kathy Clark.

 

  1. Action on File of Grant Requests:

 

·         Nominations

 

The Trustees voted unanimously to accept the following recommendations:

 

            Institute for Justice                             Set to Currently Nominated (Special and General)

            DeNeuville Learning Center               Set to Currently Nominated (Special and General)

            Good Shepherd Center                       Set to Currently Nominated (Special and General)

 

Re-nominate (to restore status following contributions made at September 2011 meeting):

                                               

Bread for the World                           Set to Currently Nominated (General)

            International Campaign for Tibet       Set to Currently Nominated (General)

            MedShare International                      Set to Currently Nominated (General)

 

Kathy Clark agreed to provide additional financial information re: the Equal Footing Foundation, and this nomination recommendation will be considered at the March 2012 meeting.

           

·         General Endowment (501-c-4): 

 

The trustees voted to make three contributions from the General Endowment, as follows:

 

$200    FINCA

$200    Reach Out and Read

$100    Community Center for the Homeless at Friendship Place

 

·         Special Endowment (501-c-3):

The trustees voted agreed to make four contributions from the Special Endowment, as follows:

 

$500    ProLiteracy Worldwide

                  $500    The Carter Center

                  $1000  MedShare International

                  $500    Boaz and Ruth

 

  1. Other New Business – Discussion of Web Hosting

The trustees voted unanimously to authorize the President to spend not more $100 annually for Web hosting.  The domain name will be mcclenonfund.org.

 

  1. Ad-hoc Committees

All trustees are encouraged to make nomination reports at any time.

 

  1. Discussion of preference of days of the week for meetings

Trustees at this meeting all agreed that Wednesdays and Thursdays are good days for meetings.  The President indicated that he will send out an inquiry to all the Trustees.

 

  1. Next Meeting:  The Quarterly Meeting will be held on Wednesday, March 21, 2012 at 7:30 p.m. Eastern Standard Time at Paul McClenon’s apartment.

 

The meeting was adjourned at 8:30 p.m.

 

Respectfully Submitted,

 

 

 

Carol A. McClenon

Secretary