The Walter H. McClenon Fund
Annual Meeting of Members and
Annual Meeting of Trustees
Wednesday 28 March 2012
Minutes of Meetings
Annual Meeting of Members
The annual meeting of the Members of the Walter H. McClenon Fund, Inc. was held at 7:35 p.m. on Wednesday 28 March 2012 at the apartment of Paul R. McClenon. The President called the meeting to order at 7:35 p.m. The following Members were present in person or on the phone:
The minutes of the previous
Annual Meeting of the Members were accepted
unanimously.
The Treasurer presented the Annual Report of the Treasurer, consisting of three reports (for the General Endowment, for the Special Endowment, and the Summary of Contributions).
The Secretary presented the Report on the Election of the Trustees and noted that the following Trustees were re-elected:
Tom Baisden
Katherine Clark
Jean-Michel Giraud
Carol Livaditis
Carol McClenon
Charles McClenon
Clara McClenon
David McClenon
Paul McClenon
Robert McClenon
Patience Musingarimi
The Secretary also presented the results of the Ballot for Charter Amendment (to delete section 7D3 of the charter, which states that the Vice-present shall preside over the Board). She noted that the vote was unanimously affirmative, meaning that section 7D3 is deleted.
The meeting of the Members was adjourned at 7:44 p.m.
Annual Meeting of Trustees
The annual meeting of the
Trustees of the Walter H. McClenon Fund, Inc., was held at 7:44 p.m. on
Wednesday 28 March 2012 at the apartment of Paul R. McClenon (
The President called the meeting to order at 7:44 p.m. The following trustees were present in person and on the phone:
The minutes were unanimously approved.
2. Report of the Audit Committee dated 25 February 2012:
The Trustees voted unanimously to
accept the report of the Audit Committee.
Report of the Treasurer (dated February 29, 2012). The report was unanimously accepted.
3. Report of President:
The President summarized the 40-page report.
4 Reports of Ad Hoc Committees on Organizations:
Bob McClenon presented a report on the Salvation Army.
5 Any Other Reports – none
6. Election of Officers
Bob McClenon agreed to accept re-election to the Office of President. He was elected by acclamation.
Chuck McClenon was elected Treasurer by acclamation.
Carol McClenon was re-elected Secretary by acclamation.
Tom Baisden was re-elected Vice President by acclamation.
Paul McClenon was appointed Treasurer Emeritus, in recognition of his distinguished service as the Fund’s Treasurer over many years. Treasurer Emeritus is a position
which includes no responsibilities, and his salary is concomitant with his responsibilities.
Carol McClenon was appointed Assistant Treasurer.
Tom Baisden was appointed by Assistant Secretary.
7. Action on amendments by bylaws
Ten days notice having been duly provided, the Trustees unanimously voted to amend the by-laws regarding physical quorum. The by-laws have been amended to require 2 Trustees rather than 3 to be physically present for a meeting.
8. Action on File of Grant Requests:
The Trustees voted unanimously to accept the following recommendations presented by the President:
Pro-Literacy Worldwide Set to Currently Nominated (Special)
MedShare International Set to Currently Nominated (Special)
Boaz and Ruth Set to Currently Nominated (Special)
The
Community Center for the Homeless
at
Foundation for International Community Assistance (FINCA) (General)
(These
actions restored the nominated status of organizations that had lost that
status when contributions were approved.)
The Trustees voted unanimously to accept the following recommendations presented by the President:
Americans for Prosperity Set to Ineligible from both Endowments
Salvation Army Set to Not Selected from both Endowments due to
eligibility concerns
Action Item for the President: To e-mail out the reports on the American Indian College Fund and the Center for Reproductive Rights
· General Endowment (501-c-4):
The trustees voted to make two contribution from the General Endowment, as follows:
$100 Institute for Justice
$150 The Sentencing Project
· Special Endowment (501-c-3):
The trustees voted to make three new contributions from the Special Endowment. The following contributions were unanimously authorized:
$300
$400
$300 Habitat for Humanity of
9. Other New Business:
The President agreed to work on the website for the Fund.
10. Next Meeting: The Annual Meeting will be held on June 20, 2012, at Paul
McClenon’s apartment.
The meeting was adjourned at 8:29 p.m.
Respectfully Submitted,
Carol A. McClenon
Secretary