MINUTES of 11 September 2016 Meeting of Board

The meeting was held on 11 September 2016 via teleconference. The meeting was called to order (without use of the words “called to order”) at 4:05 pm EDT / 3:05 pm CDT / 2:05 pm MDT / 1:05 PDT / 2105 GMT by Chuck McClenon. In attendance were: Chuck McClenon, Bob McClenon, Ann Haglund, Lee McClenon, Kathy Clark, Clara McClenon, David McClenon (late).

1. Approval of minutes of previous meeting in June

There was a motion and a second to accept the minutes. The minutes were accepted.

2. Task Force on Causes

A questionnaire was sent. Four Trustees responded. The responses were all over the place. There was extended inconclusive discussion. It was agreed that the form should be sent out again and that all of the Trustees should be asked to respond. Chuck said, “Please do send it in.” However, the tally is not driving the decisions.

3. Minute of Silence

The Trustees expressed thanks for suggesting the minute of silence.

4. Family News

Bill and his wife Rose are expecting a grandchild, the child of Bill’s daughter Wendy and her husband, any time. Robin and Eric and Oliver have moved to Iowa, where Eric will be the pastor of a Lutheran church. One of Paul Ray’s daughters got married in August. Clara has a new job in New York. Bob’s daughter Mary is expecting her third child in December or January. David and Jerry celebrated their fiftieth anniversary, and visited some of their cousins. Chuck’s house is in renovation due to a flood due to a toilet line explosion.

5. Treasurer’s Report

The amount that has come in from Trustees is $135 to the General Endowment and $800 to the Special Endowment. This is larger than in recent years. Large contributions in the past by Paul McClenon and Kathy Clark were mentioned. It was mentioned that Walter McClenon’s contributions were large when adjusted for cost of living.

It was suggested that $2000 be contributed from the General Endowment and that $5000 be contributed from the Special Endowment. There was discussion of the General Endowment 50% of income rule and the Special Endowment 5% of assets rule.

Donor-advised funds were discussed. An idea has been proposed that has been charged to the Finance Task Force about putting our assets into a donor-advised fund. The task force consists of David, Lee, and Chuck.

Contributions by check may be sent to:

Lee McClenon 

1011 S. 46th St. #1 

Philadelphia, PA 19143

6. List of Organizations

It was pointed out that organizations to which contributions will be made in December must be nominated in September if they are not yet nominated. The Equal Footing Foundation has been renamed. Kathy will provide provided the new name. It was moved that the Northern Virginia Technology Council Foundation, which has been confirmed to be its current name, be nominated. The motion was passed.

7. Next meeting (in December)

There was discussion of when to schedule the next meeting. Sundays in September are 4 December, 11 December, 18 December, and 25 December. A comment was made to the effect that 25 December should not be considered seriously. A motion was made and passed to schedule the next meeting for 11 December. The time was agreed to be 4 pm EDT / 3 pm CDT / 2 pm MST / 1 pm PDT / 2100 GMT.

8. Adjournment

The meeting was adjourned at 4:51 pm EDT / 3:51 pm CDT / 2:51 pm MDT / 1:51 pm PDT / 2051 GMT.

Respectfully submitted,

Robert McClenon

Secretary